The 3-Tap Setup
Inclusion shouldn't require hiring extra staff or a complicated AV setup.
1. Plug in your audio
2. Open the app
3. Instant Captions
Meeting Accessibility Standards
Maintaining compliance isn't just about avoiding legal risks under the ADA, Section 508, and the EAA-it's about demonstrating your commitment to inclusivity. Providing accurate, reliable captions drastically improves attendee retention and boosts your event's overall inclusivity scores.
The No-Internet-Required Advantage
A Reliability Guarantee: Venue Wi-Fi is notoriously unreliable when thousands of attendees hit the network simultaneously. While other cloud-based services buffer, drop words, or stop completely during internet lags, our on-device hardware runs locally. Uninterrupted captions, 100% of the time.
Your Device Becomes the Server: Install ConferenceCaptioning on a Mac, iPad, or iPhone and it becomes an offline AI captioning and translation server. Windows PCs work offline too, through our Chrome extension. Every screen on the room's local network shows broadcast-quality captions, with no internet and no captioning hardware to buy or rent.
A Budget Line You Can Cross Off: Venues often charge a premium for a dedicated hardwired internet line in each room. Cloud captioning tools need one to stay reliable. ConferenceCaptioning doesn't, so there's no line to order and that money stays in your budget.
Instant Transcripts
Extend the life of your event instantly. Provide your attendees, marketing team, and journalists with a full text record of every session the moment the speaker steps off stage. No more waiting days for an expensive transcriber.
The Value Calculator
See how much you save compared to traditional human CART captioning, including the venue internet lines you won't need.
Your Event details
Cloud captioning and remote CART need a reliable connection in every room. ConferenceCaptioning runs on-device, so you can skip this order entirely.
Estimated Cost Comparison
Human CART
Based on ~$150-200/hr
+ travel & minimums
+ venue internet line
Conference Captioning
Based on standard
$100/day event tier
Includes in venue internet lines you won't need to order.
Successful Events We've Powered
Frequently asked questions
How does AI live captioning compare to human CART on cost?
Human CART captioners typically charge about $150–200 per hour, plus travel and booking minimums. ConferenceCaptioning's Standard plan is $100 per day for an event, with no streaming time limit and multilingual translation included. Use the Value Calculator above to estimate savings for your number of rooms and days.
Will this help our event meet ADA, Section 508, and EAA requirements?
Yes. Real-time captions on stage screens and attendees' phones, plus a full post-event transcript, are how events provide accessible communication under the ADA, Section 508, and the European Accessibility Act.
What happens if the venue Wi-Fi fails?
Captions keep running. The AI runs on-device on the captioning computer, so it doesn't depend on venue internet the way cloud captioning services do.
Do I need to order a hardwired internet line from the venue?
No. ConferenceCaptioning runs transcription and translation on-device, so there's no dedicated internet line, wired drop, or reserved bandwidth to rent from the venue. Venue internet lines can be a significant line item per room, so skipping them is often one of the biggest savings compared with cloud captioning tools.
Do we need extra staff or AV equipment?
No. Plug your existing soundboard or microphone into the app, open it, and share the QR code. Setup takes three taps, with no extra hires or rental hardware.
Can attendees read captions in their own language?
Yes. Attendees scan a QR code and choose their language in the browser, with no app to install. You can run up to 5 translations at once from a pool of 50+ languages.
Do we get a transcript after each session?
Yes. A full text transcript of every session is available the moment the speaker finishes, ready for attendees, your marketing team, or press.